PARTNERSHIP AGReement for wics summer meeting

1. Responsibilities of WICS

 · WICS will underwrite the costs of the Summer Meeting and provide funds to enable all reasonable costs including venue deposits etc to be covered up front

· WICS will publicize the meeting on its website and disseminate info to all WICS mailing list members and beyond

· WICS will set registration fees, host a paypal system for registrations and obtain CME accreditation in conjunction with the host department

· WICS will approach Industry and seek support as an established and approved group provide a recognised fund for industry sponsorship

2. Responsibilities of Hosting Organisation

· Have a named and responsible lead organiser

· Choose and arrange the venue and date of meeting

· Choose and finalise speakers and topics of the meeting

· Choose and arrange any social function associated with the meeting – this
can be free to guest speakers, but such a function must be open to all registrants, and financial support of this event must be reasonable and approved by the WICS treasurer

· Maintain regular contact and provide clear accounts of expenditure to the WICS treasurer

· Use their share of any profit generated to support research and education within their department

3. Financial Governance Arrangements

· All monies to run through WICS accounts

· Profits to be shared equally between WICS and hosting organisation, up to
a maximum of £1,000 each. Any extra profit over £2,000 to be retained by WICS